Regardless of your reasons, Outlook provides us with multiple ways of sharing our schedule. You can allow someone to take a look at your calendar by sending a snapshot in various forms, or even better, by sending an invitation. But what really makes Outlook Calendar sharing great, is the fact that it’s not limited to the default Calendar folder. If you have multiple calendar folders, you can select which ones you want to share. This is great for those situations where you need to share a calendar folder for a particular project with your colleagues. You can go even further and grant your co-workers the ability to modify appointments and events in your calendar. If you’re already using Office 365 or another Exchange-based account, you can send a sharing invitation so that the recipient can view your calendar in their own Calendar list. If you have some things that you want to keep away from them, you can do it easily. Every contact, task, or message in Outlook can be marked as private so that other users that have access to that shared folder won’t be able to see it. The best method of sharing calendar information is highly dependent on what type of servers you and your recipient use. Below you have a collection of methods that will enable you to share your Outlook Calendar information. Follow a method that fits your Outlook version and serves your purpose.
Method 1: Sending your calendar via e-mail (All Outlook Versions)
If you decide to send your Outlook Calendar via email, it will arrive in the recipient’s inbox as an email attachment. The recipient will find the Calendar Snapshot in the message body of the email. Before you end up sending the Calendar Snapshot, you can edit various visual aspects including changing the font and highlight certain days or hours. Here’s a quick guide on sending your Outlook Calendar: Note: The guide was written using Outlook 2016. If you’re using an older Outlook version, check the Note paragraphs for the exact paths on older versions.
Method 2: Sharing your Calendar with Exchange users (Outlook 2016, Outlook 2010)
Outlook will also allow you to share your calendar with other people via a built-in way. But keep in mind that you’ll need to have a Microsoft Exchange email account or Office 365 for this feature to work. There’s also a chance that your account may have been configured not to allow calendar sharing. If you have the means, here’s what you need to do: Note: if you encounter an error when trying to send your sharing invitation, you might have tried to share more details than supported by your organization. If you see the error message below, choose a different detail level under Details.
Method 3: Printing the Outlook Calendar (Any Outlook Version)
An old fashion way of sharing your Outlook Calendar is to physically print it. You can quickly print only the current day, a week or a whole month. Additionally, you can opt to print specific dates by using the Date Navigator. Here’s a quick guide on how to do it:
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